In view of the Mayor’s busy schedule, it is essential that invitations are sent to his PA well in advance of the event, preferably in writing.

Invitations should clearly outline the Mayor’s role at the function, purpose for his visit and should also indicate if a speech is required. If so, full background details of the event/organisation must be provided together with a brief summary of all the points you wish the Mayor to cover. The Mayor should not be called upon to speak or take an active part in any function he is attending unless advised previously. When speeches are to be made, the Mayor should be invited to speak first.

The organiser of the event or a designated person should meet the Mayor on arrival and accompany him throughout the event.

Any subsequent changes to arrangements should be confirmed as soon as possible.

Should the Mayor not be available for an engagement, his PA will try to arrange for the Deputy Mayor to attend in his place.

All invitations to the Mayor and Deputy Mayor should be forwarded to the Mayor’s PA, preferably in writing. You may contact the office for appropriate advice and guidance. The address for any correspondence is:

Karen Jones
PA to Mayor and Deputy Mayor
Newtownabbey Borough Council
Mossley Mill
Newtownabbey BT36 5QA

Telephone: 028 9034 0002
E-mail: kjones@newtownabbey.gov.uk